product safety compliance projects successfully handled by VIAX Language and Legal
product safety projects completed for non-EU Entities
Completed hours total
0+
Years of experience
in this field.
Why Product Safety Compliance Matters in the EU
The EU General Product Safety Regulation (GPSR – Regulation (EU) 2023/988) applies from 13 December 2024 and sets legally binding requirements for all consumer products placed on the EU market—including those manufactured outside the EU.
For Chinese companies exporting to Europe, non-compliance can result in:
- Blocked shipments at customs
- Product delisting or withdrawal from the market
- Fines, penalties, and reputational damage
- Mandatory product recalls and loss of buyer confidence
To avoid these outcomes, Chinese manufacturers must meet strict obligations relating to safety documentation, labeling, incident reporting, traceability, and appointment of a legally accountable EU-based Responsible Person (RP) (offered separately).
What the GPSR Requires
Under the GPSR, manufacturers placing consumer products on the EU market must:
- Conduct and maintain a documented risk assessment for each product category
- Provide safety instructions and warnings in all relevant EU languages
- Ensure product traceability via batch numbers, serial codes, or scannable labels
- Report serious product-related safety incidents to EU authorities within 2 working days
- Appoint an EU-based Responsible Person before placing the product on the EU market
How We Support Your Compliance
At VIAX Language and Legal, we provide legal structuring and documentation services that help Chinese companies meet GPSR obligations with clarity, precision, and confidence.
We do not offer product testing or technical file drafting — instead, we focus on creating a legally sound compliance framework backed by enforceable documentation and clear internal procedures.
We help businesses establish criteria for identifying high-risk clients based on factors like the client’s background, business activities, and geographic location.
For high-risk clients, we assist in implementing enhanced verification procedures, such as obtaining additional documentation, verifying the source of funds, and conducting ongoing monitoring of client activity.
If suspicious activity is identified during due diligence, businesses must report this to the appropriate authorities. We ensure that your company is equipped to meet its reporting obligations and minimize exposure to financial crime risks.
1. Legal Compliance Blueprint for Product Safety
We provide the foundation for a legally compliant product launch through the drafting of a Safety Documentation Brief—a structured legal roadmap for meeting GPSR obligations.
Our deliverables include:
- Product safety compliance checklists and internal audit tools
- Templates for risk assessments, incident reporting, and recall procedures
- Guidance on mandatory content for product labels, user instructions, and traceability identifiers
2. OEM/ODM & Product Supply Agreement Review
If you manufacture products under OEM or ODM arrangements, or distribute through EU agents, your contracts must reflect the new regulatory landscape.
We offer:
- Review and negotiation of OEM / ODM agreements with compliance obligations clearly allocated
- Drafting of product supply contracts to ensure alignment with GPSR duties, enforcement exposure, and notification protocols
- Guidance on shared liability clauses, escalation procedures, and cooperation during recalls or investigations
We help businesses establish criteria for identifying high-risk clients based on factors like the client’s background, business activities, and geographic location.
For high-risk clients, we assist in implementing enhanced verification procedures, such as obtaining additional documentation, verifying the source of funds, and conducting ongoing monitoring of client activity.
If suspicious activity is identified during due diligence, businesses must report this to the appropriate authorities. We ensure that your company is equipped to meet its reporting obligations and minimize exposure to financial crime risks.
3. Internal Policy Design and Legal Advisory
We help your business build internal policies and workflows to manage GPSR obligations in practice.
Our services include:
- Designing or reviewing complaint-handling and safety incident response policies
- Advising on risk allocation and legal exposure across the product life cycle
- Clarifying your ongoing monitoring and reporting duties under the GPSR